Inbox Rules

This page shows a list of mailbox rules that are available.

Each rule can be configured to use a combination of fields from the message header to control whether the rule runs, and each rule has a comprehensive set of actions which range from moving a message to a folder through to sending a reply with an attachment or even running a script or external program.

Thus with the FTGate rule system it is possible to create versatile customised message handling systems with practically no effort.

The introduction of the rules has rendered the Autoresponder and Robot mailboxes of the previous versions obsolete as it is now trivial to implement a far more powerful set of responses and behaviours directly through the rules than the predefined handling that existed in these old mailbox types.

Each rule can have several actions and more than one rule can trigger on a message. However, if a rule is configured to move or delete the current message, or stop processing, no further rules will be run.

Actions that can be taken by a mailbox rules are

  • Send an Auto-reply

  • Forward the message to another address

  • Set a flag for the message (used by IMAP)

  • Mark the message as seen (used by IMAP)

  • Run an FTScript

  • Run an external application (use %FILE% to refer to the email message source)

  • Copy the message to a folder

  • Move the message to a folder (prevents message matching any further rules)

  • Delete the message (prevents message matching any further rules)

  • Stop processing rules

Forwarding type rules

Mailbox rules allow various message forwarding systems to be implemented that can be dependent on the sender, recipients, subject and other options.

See Also:

Autoresponder type rules

Creating an Autoresponder mailbox is simply a matter of creating a user mailbox A mailbox which holds mail that will normally be retrieved by a person using WebMail, POP3 or IMAP and then creating a rule for each of the files or messages you wish to return.

After creating a rule you set the rule to match a subject line that you wish to respond to and complete the auto-reply action details. This also allows you to configure or upload an attachment that will be sent with the reply.

You can by further modifying the rules customize the response by setting different actions for different senders of the message.

See Also: Macro Expansion

Robot Mailboxes type rules

To recreate the robot mailbox functionality you simply create a rule that is set to run for all messages and specify an appropriate action to be taken. This can be further customised by creating different rules and specifying different trigger conditions for the rule.